Procurement Paralegal-Purchasing

MINIMUM QUALIFICATIONS REQUIRED:

Training and Experience:

• Bachelor’s Degree in Business, Paralegal or Finance and a minimum of four (4) years of experience and advanced knowledge of the principles and practices of the purchasing functions, specifically drafting of contracts.
• Public sector purchasing experience highly preferred.
• State of Nevada Contracts Management Certification is highly preferred for this position.

• Eight (8) or more years of education, training, and experience, which provide knowledge of laws, regulations, NRS Statutes, City Municipal Codes, skills, and abilities required for the job and related to the essential functions of the position.

Certifications and Licenses: 

• Requires a valid state driver's license and ability to maintain a satisfactory motor vehicle record with the ability to obtain appropriate Nevada state driver’s license within the required timeframe.
• Certified Public Purchasing Officer or Certified Public Purchasing Buyer is highly desirable.

Knowledge, Skills and Abilities:

• Knowledge and ability to read and interpret purchase requests, specifications and other written material(s). 
• Extensive knowledge of legal principles dealing with contract language and requirements.
• Knowledge of the methods and techniques of competitive bidding and negotiation.
• Knowledge of the principles and procedures of public purchasing and contract administration.
• Knowledge of the warehousing and inventory control procedures.
• Knowledge of materials, specifications and standards.
• Knowledge of prices and current market conditions.
• Knowledge of the pertinent federal, state and local laws, codes and regulations governing municipal purchasing.
• Knowledge of the principles of writing and drafting of formal contracts, agreements, proposals and bids.
• Ability to research Nevada statutes and codes and apply results to proper coding and budget information.
• Making accurate mathematical calculations.
• Preparing clear and concise reports, correspondence and other written materials.
• Buying efficiently with regard to quality, quantity and price.
• Establishing and maintaining effective working relationships with those contacted in the course of work.
• Requires above average reading comprehension, judgment and decision making, complex problem solving, active listening, and critical thinking.
• Assist with monitoring of the city budget.
• Complete accurate account reconciliations and analyses in a timely manner to meet any deadline(s).
• Discern and detect problems, sensitivity, deductive and inductive reasoning, oral/written comprehension and expression, establish and maintain interpersonal relationships, as well as interacting with external and internal customers (Vendors, City Attorney’s Office, and City Clerk).
• Evaluate and process information to determine compliance with NRS and City policies and procedures.
• Assist departments in developing, interpreting and analyzing specifications.
• Evaluate quality and price of products to judge suitability of goods and alternatives offered.
• Use initiative and independent judgment within established procedural guidelines.
• Maintain detailed and accurate operational reports.
• Interpret, apply and explain City purchasing policies.
• Ability to compute ratios and percentages.
• Ability to interpret a variety of instructions, both oral and written.
• Lead, organize and review the work of subordinate staff.
• Analyze and evaluate the relative merits of competitive commodities and their prices.
• Train others to use Oracle purchasing software and Nevada Government E-Marketplace (NGEM).
• Ability to work independently.
• Make oral and written presentations of technical nature.