Special Assistant to the Director or Manager

MINIMUM QUALIFICATIONS REQUIRED:

Training and Experience: 

•    Associate’s degree in business communication, communications or a field related to a function of municipal government. Bachelor’s degree preferred; and 

•    Five (5) years of full-time progressively responsible administrative and analytical experience performing organizational and operational analysis work in a government or business capacity, including experience as a supervisor. Two (2) years of recent supervisory experience preferred.

Equivalency:

May substitute a combination of equivalent education and experience. The city assesses 1 year of fulltime experience as equivalent to one year of education.

Licenses and Certifications:

Must possess a valid state driver's license and maintain satisfactory motor vehicle record and ability to obtain appropriate Nevada state driver’s license within required time frame.

Knowledge, Skills and Abilities:

•    Standard Office administrative and secretarial practices and procedures such as business letter writing and the operation of common office equipment, including a computer. 
•    Standard Human Resources principles and practices. 
•    Computer hardware and software applications related to the work. 
•    Record keeping, report preparation, filing methods and records management techniques. 
•    Correct English usage, including spelling, grammar, punctuation, and vocabulary.
•    Standard business arithmetic, including percentages and decimals. 
•    Basic organization and function of public agencies. 
•    Basic supervisory principles and practices. 
•    Basic budgeting and financial record keeping principles and practices. 
•    Microsoft office products; Word, Excel, PowerPoint, Access as well as Hansen software.
•    Communicating effectively with others, orally and in writing. 
•    Using tact, discretion, initiative and independent judgment within established guidelines.
•    Organizing work, setting priorities, meeting critical deadlines, and following up assignments with a minimum of direction. 
•    Applying logical thinking to solve problems or accomplish tasks; to understand, interpret and communicate complicated policies, procedures and protocols. 
•    Accurately proofreading copy with accompanying knowledge of grammar, punctuation and spelling. 
•    Preparing clear and concise reports, correspondence and other written materials. 
•    Effectively and efficiently operating a computer. 
•    Taking dictation using shorthand or recording/dictating equipment and transcribing. 
•    Organizing, processing, and maintaining information and documents in an orderly fashion.
•    Ability to act independently, display self-initiative, understands and utilizes problem-solving methods in approaching issues. 
•    Ability to work effectively in a “team-oriented” environment. Ability to establish and maintain effective working relationships with others. 
•    Ability to read and interpret documents such as safety rules, operation and maintenance instructions, procedure manuals, and so forth. 
•    Ability to write reports, correspondence, procedure manuals. 
•    While performing the essential functions of this job, the incumbent is regularly required to use hands, handle, or feel objects, talk or hear, and to reach with hands and arms.

Working Conditions:

•    Works in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt and the like.
•    Periodic travel to various City worksites may be required. 
•    Regular and timely attendance is required.

PRE-EMPLOYMENT SCREENING:
Candidates for this position are subject to a Pre-employment screening. Pre-employment screening includes but is not limited to: Local & State Criminal History Check; Federal Criminal History Check via submission of fingerprints; Drug screening.

Benefits and Perks: (Many of our positions offer the following)

•    4-day, 36-hour workweek, Monday-Thursday, 8:00 a.m. – 6:00 p.m. (May vary by position specific needs).
•    100% employer-paid Medical, Dental and Vision insurance plan option, with affordable low cost alternative plans available.
•    13 paid holidays off annually.
•    3 weeks of annual leave accrued each year (up to applicable maximums).
•    3 weeks of sick leave accrued each year (up to applicable maximums).
•    Employer-paid participation in the Public Employees’ Retirement System of Nevada (PERS).
•    Employer-paid Term Life and AD&D insurance for employees, plus dependent life insurance.
•    Deferred compensation 457(b) Plan, which is a government deferred compensation plan similar to a 401(k) plan. It offers both pre-tax and after-tax savings and investment options.
•    Annual merit increase program based on performance evaluations and/or contractual wage increases.
•    Complimentary access to our fully equipped fitness center at City Hall.